Preventive maintenance has two overarching goals: to increase asset longevity and productivity and to keep people and assets safe from harm. Facility managers and their teams can use the principles of preventive maintenance to achieve various benefits, including the following:

  • Diminish excess depreciation of equipment

  • Prevent untimely breakdowns of critical equipment

  • Eliminate unnecessary inspections and maintenance tasks

  • Save money by extending the useful life of assets

  • Prepare for and prevent future issues from occurring 


In facility management, reactions to issues are unavoidable. Things can and will go wrong. However, facility managers can take steps to promote safety and reduce reactionary maintenance by taking a proactive approach towards fixes. Facility managers should start by understanding the benefits of proactive maintenance versus a reactive response.

  • Reactive maintenance focuses on diagnosing and fixing a problem once an asset has already broken down or malfunctioned. A maintenance technician identifies the issue that occurred and takes steps to restore the asset to operational condition.

  • Preventive maintenance emphasizes regularly scheduled maintenance tasks. The goal of preventive maintenance is to give an asset the care it requires while it’s still running. This approach actively minimizes the chance of failure, costly repairs and unscheduled downtime.  

Maintenance technician performing reactive maintenance in an office

A common misconception is that reactive maintenance is a bad thing. The truth is that most facilities departments experience a healthy balance between reactive maintenance and preventive maintenance throughout the year. This is because it is nearly impossible to predict and prevent all asset failures.

Reactive maintenance tasks should be minimized whenever possible. Neither occupants nor maintenance personnel enjoy dealing with a broken air conditioner or leaky pipe.


Powered by GroupSpaces · Terms · Privacy Policy · Cookie Use · Create Your Own Group