Example Of A Preventive Maintenance Plan

For this example, let’s imagine you are a maintenance manager in a facility that turns meat (and some other things we don’t like to think about) into salami and pate.

Driven by recent breakdowns that incurred huge losses for the firm and the pressure to reduce maintenance costs by an additional 15% by the end of the fiscal year, you’ve decided to give preventive maintenance a try by testing it on a single asset.

STEP #1 – Choosing the asset After giving it some thought, the asset you’ve decided to put on a preventive maintenance plan is called emulsifier (also known as a micro cutter) – a machine that grinds down the meat into a fine mixture without any crumbs or chunks.

That asset is a perfect fit because:

  • requires daily and weekly maintenance
  • it is a critical asset which breakdown shuts down the complete production
  • costs north of $200 000 to replace

STEP #2 – Making a list of needed preventive tasks Now it is time to see what kind of regular preventive work needs to be done on this asset to ensure it works in peak operating condition and minimize any chance for an unexpected failure.

By looking at the OEM recommendations you wrote down the next list of tasks:


Task #1: Clean & examine knife heads


Task #2: Replace belts x 1

Task #3: Inspect lag rings x 2 (meaning 2 times per week)

Task #4: Grease the lubricator nipple of the cutter housing  x 2


Task #5: Change perforated plates x 2

Task #6: Examine the sealing rubber x1

While we are going to take these recommendations at a face value, you should not. Before you use this data to create a preventive maintenance schedule, talk with your technicians, and look at any available maintenance logs and reports. Find out what is the current condition of the asset in question, and use that information to adjust the PM schedule accordingly.

STEP #3 – Creating and implementing PM schedule Now that you have the list of needed preventive maintenance tasks, it is time to assign them to your maintenance team and let the magic happen.

Here is an illustrative example of how would that look if you were using Limble CMMS:

Preventive maintenance calendar

Preventive maintenance templates

Preventive maintenance program - PM schedule tracking

To properly support your preventive maintenance efforts, we focused on delivering a superb user experience. We did that by introducing an easy to use PM  a calendar that gives you a clear overview of open and upcoming work, automating PM scheduling, allowing you to change due dates with a simple drag and drop, automatically logging completed work in the asset’s maintenance log and much more.


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