Due to the work style reforms promoted by the government and the epidemic of the new coronavirus pneumonia, many companies are making efforts to increase the diversity and flexibility of work styles. As one of them, attention is focused on "remote work", which works away from the office.
The main merits of introducing remote work are "you can work anytime and anywhere", "improve employee productivity", "can reduce costs", and "you can expect to secure diverse human resources". The biggest point is that not only employees but also management can improve the efficiency of all kinds of work such as recruitment activities and board meetings.
On the other hand, there are some points to be aware of when working remotely. We will explain how to select tools, as well as 4 tools that are really useful when introducing remote work, which are carefully selected and introduced by companies, which have the No. 1 share in the domestic web conferencing market.
IT tools required for remote work
Let's look back at the disadvantages of remote work introduced above.
· Increased risk of information leakage
· Difficult to manage attendance
· Difficult to get proper communication
In the following, we will introduce typical IT tools to solve these three issues.
FlipHTML5 is one of the best software as remote working tools through which you can convert a boring PDF into a very engaging page flipping e-books. This Flipbook can be shared internally as well as external with the company. This software is very easy to learn and to adapt by any of the employees.
2. "Web conferencing system" that enables remote and realistic meetings
The web conferencing system is a system that allows you to hold a conference over the screen using a terminal such as a personal computer, tablet, or smartphone. There are many tools, from free to pay.
Many of them can be started by simply downloading the tool, and the ease of introduction and low cost are attractive. It is difficult to convey detailed nuances by e-mail or telephone, and there are aspects such as not being able to communicate gestures using gestures and gestures.
In order to solve them, it is important to create an environment as if you were actually facing each other using a web conferencing system.
However, the communication of the web conferencing system is not stable, and the video and audio may be interrupted. Basically, it is recommended to use it for in-house meetings and simple meetings.
3. "Video conferencing system" that allows a large number of conferences to be held in a stable connection environment
The video conferencing system is similar to the web conferencing system, but the major difference is that it uses a dedicated line and the connection is stable. The big merit is that there is no worry that the video and audio will be interrupted with high image quality and high sound quality. It is recommended to use it in situations such as meetings and meetings with important clients who can never fail.
However, it also has the disadvantage that the initial cost and running cost are quite high.
It is a good idea to use the web conferencing system and the video conferencing system properly, assuming the usage scene of your company.
4. "Business chat tool" that allows you to communicate more easily than email
Business chat tools allow you to easily communicate using text, images, stamps, etc. on a one-to-one or team basis.
Many of you may have thought, "I have doubts about this matter, but it's too exaggerated to ask by email."
The appeal of a business chat is that you can easily communicate even in such situations. You don't have to type a long sentence like an email, just summarize the main points of what you want to hear.
It is a tool that I definitely want to introduce because it promotes frequent communication and leads to more efficient work.