Key Company Roles

Key Personnel

D    = Director

ND = Non-executive Director

AD = Alternative Director

·         in charge of the management of the company's business;

·         they make the strategic and operational decisions

·          Responsible for ensuring that the company meets its statutory obligations.

·         manage the day-to-day business activities

·         finances

·         make decisions for the benefit of the company and its members

·         external director of a company

·         does not form part of the executive management team.

·         responsible for determining appropriate levels of remuneration 

·         role in appointing, and where necessary removing, executive directors

·         without responsibilities for daily management or operations 

·         Appointed to attend a board meeting on behalf of the director of a company where the principal director would be otherwise unable to attend.

·          

The committee is made up of the following persons who have specific roles to play and each should get a say at meetings.

BM = Board Member

P     = President

C     = Chair

·         No role

·         On the board as backup

·         Can have up to 12

 

·         Signs off payments

·         Signs off meetings

·         Presides over meetings

·         Decides on nature & theme of event

·         Has the last say

·         Appoints role players

·          

·         Chairs planning meetings

·         Facilitates the meeting

·         Sets goals

·         Award meeting prizes/jobs

·         Bring up matters

·         Introduce speakers

·         Conduct business

·         Make announcements

·         Adjourn meeting

·         Signs minutes of meeting

·          

 

VP  = Vice President

S     = Secretary

T    = Treasurer

·         Meet & greet

·         Business portion of meeting

·         Review agenda

·         Introduce guests

·         Read oath

·         Explain org to guests

·         Stands in absence of leaders

·         Signs minutes of meeting

 

·         Time keeper

·         Date/time/venue

·         Take notes

·         Co-ordinate club schedule

·         Planning & organizing program

·         Manage programs

·         Signs minutes of meeting

·         Handle org correspondence

·         Keep records up to date

·         Keep roaster of duties

·         Keep record of new matters, progress, structure

·         Draw up minutes

·         Signs minutes of meeting

·         Membership fees

·         Create books of accounting

·         Maintain bank account

·         Make payments

·         Deposit monies

·         Draw up financial policy

·         Report financial situation

·         Annual returns report

·         Bank recon & expenditure

·         Consult with SARS

·         Receive & register all bills

·         Organise leave pay & bonus plan

 

PR  = Public Relations

SA = Security/Sargent @ arms

EO = Education Officer

·         Plan contests

·         Promotes organisation to local community and media

·         Notifies media of press release

·         Creates and distributes flyers

·         Stay up to date with org news

·         Maintains account on social media

·         Notify local media of events

·         Runs the website content

·         Record of media and pricelist

·         Keeps record of expenditure on media

·         Creates theme material

·         Order promotional material

·         Maintain newsletter

 

·         Organise insurances

·         Organise

·         Pensions planning

·         Medical aid planning

·         Housing planning

·         Security

·         Reports security issues

·         Responsible for physical property & assets

·         Maintains all properties

·         Maintains order

·         Maintains confidentiality

·         Organises voting

·          

·         Verify chairman & president work

·         Ensures all members fill necessary documents

·         Presents awards with chair

·         Draw up procedures & controls

·         Creates marketing required

·         Maintains stock of necessary documents

·         Creates fun ways of installing org values

·         Educate according to the constitution

·         Educates according to legalities

·         Invests time in other organisations partnerships

·         Awards good work

EC  = Event Coordinator

SO  = Sales Officer

MR = Media Representative

·         Find venues

·         Ensure venue ready

·         Maintain database

·         Connectivity (mobile contracts)

·         Internet supply

·         Organises outreach venues

·         Book, confirm & setup show displays

·         Organises catering

·         Returns venue to hired condition

·         Find products that fit the organisation

·         Research products

·         Details properties & features of products according to org

·         Decides on methods of selling products

 

·         Heads up the media committee

o   Photographer

o   Journalist

o   Video/film

o   OTT

·         Sets up theme for the month

·         Sets up resources

·         Holds fact finding meetings

MO = Members Officer

 

 

·         Recruits members

·         Responsible for applications

·         Organisers member building programs

·         Asks guests if they would like to be members

·         Organise outreach

·         Process members applications

·         Lists new members

·         Keep member register

·         Introduces members

·         Creates guest pack

·         Follow up on former guests or members not showing up

·         Answers questions on the organisation

 

 


Traderz *

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