Vendor Registration PCTM 2018 Annual Conference

Monday, August 6th, 2018 at 8am - 4pm Tuesday, August 7th

Location: Hilton Harrisburg, One North Second Street, Harrisburg, PA 17101

This event is in the past.

Thank you for joining us at the PCTM Annual Conference!  Payment can be made by PayPal/credit card or check (payable to PCTM Annual Conference).  Mail checks to 480 Snowhill Rd., Northampton, PA 18067.  Registration and payment must be received by June 1, 2018 in order for your company to be recognized in the program booklet.  PCTM will accept registrations after June 1, 2018 with the understanding that your company may not be recognized in the program booklet; payment for registration after June 1 needs to be received by July 24, 2018 to insure that tables are available.  Space is limited, please register early. Advertisements for the Program Book should be sent to Barb Miller by June 1, 2018 as a jpg or pdf.

The registration fee includes a tablecloth, skirting and two chairs.  Electricity is available for an additional fee of $30.00 per vendor. If you are bringing a pop up that requires additional space, there will be an additional fee of $30.00 for a larger site.

Set-up hours for Exhibit Hall is 7:00-9:00 p.m. Sunday, August 5, 2018 and 7:00 - 8:00 a.m. Monday, August 6, 2018.  Break down can begin Tuesday, August 7 at 1:00 p.m. and must be completed by 4:00 p.m.

Exhibit hall opens to attendees at 8:00 a.m. Monday, August 6 and closes at 1:00 p.m. Tuesday, August 7.  Please join us for lunch on Monday and brunch on Tuesday.  A reception will be held Monday from 5:00 p.m. to 6:00 p.m. Attendees will be encouraged to visit the exhibit/vendor area during this time and sessions will not be scheduled during this time.

Overnight room reservations for the Hilton Harrisburg should be made by July 5, 2018.  Please visit our website click on the link for the Hilton Harrisburg and use the group code TEACH8 to reserve a room at the conference rate.  Rooms reserved through PCTM are charged the conference rate of $139 + tax per night. Rooms reserved through other methods will be charged a higher rate.  Overnight guests of the Hilton Harrisburg can park in the connecting Walnut Street garage; validate your parking ticket at the front desk to avoid parking fees. Day guest will be charged a fee of $5.00 per day but validation at the front desk of the Hilton Harrisburg is required to receive the reduced rate.


Exhibitor workshops will be held in the Harrisburg Ballroom and a meeting room close to the Exhibit hall.  If you wish to make a presentation and have not already submitted a presentation proposal, please contact Cynthia Taylor ( or Tyrone Washington ( for time slot availability.  The tentative deadline is March 14th but submissions are accepted later provided there is still available space; there is a vendor speaking fee of $45.00.  Please use the speaker proposal submission link on our website

As a method to engage the attendees and the vendors we tried a scavenger hunt last year that was composed of questions supplied by the vendors. The attendees visited the participating vendors and asked the question or discovered the answer at the booth. If you would like to participate in the Scavenger Hunt – please supply a question via email to

Hilton Harrisburg will accept advanced shipping of materials with the following conditions:  all items received more than 3 business days in advance will be subject to a storage fee of $80.00. Items received Wednesday, August 1, Thursday, August 2 or Friday, August 3 will not incur a storage fee.  

The Hilton Harrisburg may charge a handling fee:

  • 2 boxes or less = no charge
  • 3 or more boxes under 20 lbs. each = $3.00 per box
  • 3 or more boxes 20 - 99 lbs. each = $5.00 per box
  • Items 100 - 199 lbs. = $55.00 per item/box
  • Over 200 lbs = $110.00 per item/box

Packages can be shipped from the hotel through the Business Center.  Items shipped by the hotel will incur handling fees plus all costs of shipping.

Please address your packages as:

Your name
PA Council of Teachers of Mathematics 8/5-7/2018
Hilton Harrisburg
One North Second Street
Harrisburg, PA  17101

Thank you for your interest and participation in the PCTM 2018 Annual Conference.




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