Vendor Registration PCTM 2017 Annual Conference

Wednesday, August 2nd, 2017 at 8am - 5pm Thursday, August 3rd

Location: Hilton Harrisburg, Harrisburg, PA

TicketPriceFeeQuantity
1 Table$207.00Included
1 Table $200 (check payment)Free
Advertisement, Center Spread or Back Page: contact Leslie Frischman for availability and pricingFree
Advertisement, full page, in Program Booklet$104.00Included
Advertisement, full page, in Program Booklet: $100 (check payment)Free
Advertisement, half page, in Program Booklet$52.00Included
Advertisement, half page, in Program Booklet: $50 (check payment)Free

Vendor Registration for PCTM 2017 Annual Conference

Payment can be made by PayPal/credit card or check. Please make check out to "PCTM Annual Conference" and mail to: Leslie Frischman, 1352 Beechwood Boulevard, Pittsburgh, PA  15217.  Registration and payment MUST be received by June 1, 2017 in order for your company to be recognized in the program booklet. Table reservations will be accepted after June 1st, but without guarantee that your company will be recognized in the program booklet. Payments for registration after June 1, 2017 must be received by July 24, 2017 to insure that tables are available. There is limited space, so please register early.

Each table includes a tablecloth, skirting, and two chairs, and has access to electricity, WIFI, and Internet.  There will be a coffee and tea station in the Exhibit Hall for vendors and attendees.

Set-up hours for Exhibit Hall: 7:30-9:00 PM Tuesday, August 1, 2017 and 7:00-8:00 AM Wednesday, August 2, 2017. Take down can begin at 12:00 PM and must be completed by 2:00 PM on Thursday, August 3, 2017.

Exhibit Hall opens at 8:00 AM on Wednesday, August 2, 2017 and closes at 12:00 PM on Thursday, August 3, 2017. There will be a Social Hour from 4:00-5:00 PM on Wednesday, August 2nd and there will be a Meet and Greet from 11:00-11:30 on Thursday, August 3rd in the Exhibit Hall.  Attendees will be encouraged to come to the exhibit hall during these times visit with vendors as well.  No learning sessions will be scheduled during these times.

Overnight room reservations at the Hilton Harrisburg should be made by July 1, 2017.   Click on the vendor link at www.PCTM.org for the hotel reservation link.  Use that link to receive the PCTM Conference rate. ($139 + tax per night).  Overnight guests of the Hilton Harrisburg can park in the connecting Walnut Street parking garage at a reduced rate of $10 per evening which is included in the room rate. Day guests attending the conference may park in the Walnut Street parking garage for a cost of $5 daily and should have their parking tickets validated at the Hotel Gift Shop as they enter through the connecting bridge from the garage to the hotel.

Exhibitor workshops will be held in one of the meeting rooms close to the Exhibit Hall. If you wish to make a presentation and have not already submitted a presentation proposal, please contact Cynthia Taylor (cynthia.taylor@millersville.edu) and Tyrone Washington (tyrone.washington@millersville.edu) to see what time slots remain available.

Shipping and Advanced Storage: Hilton Harrisburg will accept advanced shipping of materials at Hilton Harrisburg, One North Second Street, Harrisburg, PA 17101 with the following conditions: All items received more than 2 business days in advance will be subject to an $80.00 storage fee. (This would be prior to Monday, July 31, 2017.) All packages being shipped should be addressed as follows: 

           Your Name
           PA Council of Teachers of Mathematics- 8/1-3/17
           Hilton-Harrisburg
           One North Second Street
           Harrisburg, PA  17101

Items shipped to the hotel will incur the following fees:

  • 2 boxes or less = no charge
  • 3 or more boxes under 20 lbs ea. = $3.00 per box
  • 3 or more boxes 20 lbs - 99 lbs ea. = $5.00 per box
  • Items 100 lbs - 199 lbs = $55.00 per item
  • Over 200 lbs = $110.00 per item . Packages can be shipped from the hotel through the Business Center.  Items shipped by the hotel will incur handling fees plus all costs of shipping.

For further information refer to the Vendor Letter posted on the PCTM website at www.pctm.org. Thank you for your interest and participation in the PCTM 2017 Annual Conference.

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