ETC post 2013 - Working Group on Finance Management

1st meeting of the Future Working Group on Finance Management: Simplified Cost Options, Eligibility and First Level Control

The first meeting took place on 7 and 8 April 2011 in Brussels. 

At the first meeting of the working group we discussed the implementation of flat rates for office and administration costs as % of staff costs in the current ETC programmes and how to best approach it in 2014-2010 ETC programmes. The European Commission representative has confirmed that it is very likely that the 2014-2020 regulations will allow a 15% flat rate for indirect cost declared on the basis of direct costs, without the need to justify the methodology.
The working group has also confirmed the support for a limited number of standard budget lines as minimum requirements for 2014-2010 ETC programmes. Consequently, the group expressed their wish to work jointly in the future on agreeing standard approaches, methods and definition (where possible) to budget lines, cost categories and eligibility.

We are currently finalising the discussion outcomes from this meeting and it will be soon available on this website for comments and input.

The group also discussed the future scope of FLC, a draft model control report template and sampling of items for FLC administrative verifications. There was an agreement that FLC should be based on professional judgement and risk considerations. This approach would allow allocating more resources to risky control area and downsize control work in less risky areas. The common control template should outline required control checks per budget line and examples of additional control procedures. A sampling approach for FLC administrative verifications should be developed as well as a model FLC certificate. There was also an agreement that controllers should not be required to control issues beyond the typical expertise of a controller (eg very technical matters). The primary body to control the quality of project outputs should be the JTS.

A draft summary of these discussions can be downloaded in the FLC section or the Forum section of this webpage and disucssed in the Forum.

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ETC post 2013 - Working Group on Finance Management