Data Privacy and Retention Policy

The Group Manager and Event Leaders undertake to handle all personal data submitted to the website in accordance with the following policy. Data Privacy and Retention Policy

All personal information will be retained solely for the purposes of the safe and efficient organisation of events by Your name and email address are required to be a member of the group. Any other information voluntarily provided in your profile may be updated or deleted by you at any time by logging on to the group website. Your 'Display Name' and any profile introduction that you choose to provide will be visible to all logged-in members of the group. All other information on your profile is only accessible to the group manager and event leaders, and will not be disclosed to any third parties unless required by legal order or, in case of emergency, if the disclosure of the information is judged by the event leader to be required for the safety of you or any other participant in the event (for example, if you became lost on a hike we would pass your phone number to the emergency services without any legal order in order that your phone could be traced to try to locate you).

Any medical information you choose to provide will only be visible to event leaders, and will be communicated only to first aiders or qualified medical personnel if you are, or appear to be, ill or injured.

In the case of Minors joining events unaccompanied by their parents we require a Parental Consent Form which must be completed and the original delivered to the event leader on joining the first event. This Consent Form will be retained by and made accessible only to the leaders of events for which the Minor signs up. All copies of the Consent Form will be destroyed if the Minor leaves the group or reaches the age of Majority (18). If the Minor leaves and subsequently rejoins the group then a new Parental Consent Form will be required.

Important Note

The site is hosted on the Groupspaces platform and the way that Groupspaces will handle your data provided directly on the website can be viewed under their policy here. The Group Manager and Event Leaders of have no control over the handling of data under that policy. Completed Parental Consent Forms are handled separately from the Groupspaces site and are therefore subject only to the policy described above.

Contact Information

For any questions regarding this policy please contact the Group Manager, Steve Pheby ( steve<at> )

Hong Kong Hikers

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